order online voting now contact us for a demo of online voting

Vote Online Video 

See how our voting service works from a voters perspective

Vote By Proxy Video

See how voting works from a voters perspective with our vote by proxy option turned on

 

 

Vote HOA Now offers enhanced add-on services depending on your HOA's size and special requirements.

If you have any questions about our enhanced services, please request a consultation.
   

Our Process

 

The following information is a list of the steps taken once we receive an agreement for e-voting.1

Voting site setup in 2-3 business days - a website and database are created for the association to use for e-voting; the header/banner of the e-voting site is created with graphics from the associations’ website or with a logo or picture provided

Once the site setup is complete the following emails are sent to the single point of contact designated in the agreement:

  • Admin login information to the admin contact designated in the agreement
  • The email address assigned to the voting site (which forwards to the admin email address)
  • Suggested communications for snail mail and link to put on your website
  • List of items needed to setup the vote
  • Instructions to create the owner data needed to upload
  • An invoice

When you send us the ballot information:2

  • We review it for anything that needs to be corrected and let you know if you need to adjust/fix something
  • The online vote and ballot is created
  • We create the ballot and send a screen capture of the ballot for your review and approval
  • We create the invite email message and send the screen capture for your review and approval

When you send us the owner data file2:

  • We review it for anything that needs to be corrected and let you know if you need to adjust/fix something
  • Once it’s ready we load it into the database
  • We send you the registration code list if randomly generated

When the vote goes live:

  • We send the invite email to all email addresses provided in the owner data
  • We queue additional invite and reminder emails (typically bi-weekly)
  • We email the admin a weekly voting results overview report
  • We email the admin the final voting results report with detailed spreadsheets (results, who voted, and who didn’t vote) at the end of the vote

1A minimum of 2 weeks from the receipt of the agreement to the voting start date is needed to avoid additional rush fees
2A minimum of 3 days from the receipt of the ballot information and owner data file is needed to avoid additional rush fees