Services
Request Estimate E-Voting Services Additional Services
Benefits Features How It Works
Easy Set-up Our Process FAQ Live Webinars See How It Works Resources HOA Board Election Process
Our Commitment Testimonials Articles and News
General Information Legal Information State Statutes
About Us
Privacy Policy
Contact Us
  • Services
    • Request Estimate
    • E-Voting Services
    • Additional Services
  • Benefits
  • Features
  • How It Works
    • Easy Set-up
    • Our Process
    • FAQ
    • Live Webinars
    • See How It Works
    • Resources
    • HOA Board Election Process
  • Our Commitment
  • Testimonials
  • Articles and News
    • General Information
    • Legal Information
    • State Statutes
  • About Us
    • About Us
    • Privacy Policy
  • Contact Us
Answers to your FAQs for homeowners associations online voting

How It Works

Answers to your questions.

order online voting now contact  us for a demo of online voting

Vote Online Video 

See how our voting service works from a voters perspective

 

 

Vote HOA Now offers enhanced add-on services depending on your HOA's size and special requirements.

If you have any questions about our enhanced services, please request a consultation.

   

Our Process

 

Full-Service Setup & Management

We work with a single point of contact (SPC) that will provide us with the information to set up the electronic vote. We import owner data, set up the ballot, add candidates and/or issues/items and send for review/approval before going live. In a typical annual meeting/board of directors’ election the online voting period is approximately two weeks to 30 days. We will send an invite when voting opens and then 2-3 times per week throughout the vote. We monitor quorum and increase the frequency of the messages if necessary. During the vote we provide the SPC a weekly voting update on quorum and a link to check quorum at any time. We certify and stand by the results acting as a non-biased, third party. Voters who contact us requesting information are directed to the SPC.

The following information is a list of the steps taken once we receive an agreement for e-voting.1

Voting site setup in 2-3 business days - a website and database are created for the association to use for e-voting; the header/banner of the e-voting site is created with graphics from the associations’ website or with a logo or picture provided

Once the site setup is complete the following is sent to the single point of contact designated in the agreement:

  • The email address assigned to the voting site (forwards to the single point of contact email address), suggested communications for snail mail and link to put on your website
  • List of items needed to setup the vote
  • Instructions to create the owner data needed to upload
  • An invoice

When you send us the ballot information:2

  • We review it for anything that needs to be corrected and let you know if you need to adjust/fix something
  • We create the ballot and send a proof for your review and approval
  • We create the invite email message and send a proof for your review and approval

When you send us the owner data file2:

  • We review it for anything that needs to be corrected and let you know if you need to adjust/fix something
  • Once it’s ready we load it into the database
  • We send you the registration code list if randomly generated

When the vote goes live:

  • We send the invite email to all email addresses provided in the owner data
  • We queue additional invite and reminder emails (typically 2-3 times per week)
  • We email the admin a weekly quorum/total vote count update only (candidate tallies are only provided with the final results report)
  • We email the admin the final voting results report with detailed spreadsheets (results, who voted, and who didn’t vote) at the end of the vote

1A minimum of 2 weeks from the receipt of the agreement to the voting start date is needed to avoid additional rush fees
2A minimum of 4 days from the receipt of the ballot information and owner data file is needed to avoid additional rush fees






Services Benefits Features How It Works Our Commitment Testimonials Articles and News About Us Contact Us I Want This Service Contact Us Privacy Policy
BenefitsFeaturesHow It WorksOur CommitmentTestimonialsArticles and NewsAbout UsContact UsI Want This ServiceContact UsPrivacy Policy
Services
Vote HOA Now's Cathi Sleight wins Award of Excellence in Chapter Leadership at National CAI Expo 2025! Watch the video here
We use cookies to ensure that we give you the best experience on our website. If you continue to use this site we will assume that you are happy with it. Privacy policy
Quote launch button clip path
Get a quote

What are you looking for?

Thanks for your feedback! We will use it to improve the site.