Virginia has ruled that any notice required to be sent or received or any signature, vote, consent, or approval required to be obtained under any condominium instrument or any provision of this chapter may be accomplished using the most advanced technology available at that time if such use is a generally accepted business practice.
Increasing homeowners association members’ participation in elections is a constant challenge for HOA officials. Homeowners association officials have tried experimenting with different incentives.....
To combat low attendance, some community associations are using raffles, or offering prizes--drawing names from returned ballots at the annual meeting, or combining the meeting with a cookout or other social event.
Voting online is a huge time-saver for HOA residents and officials. Although residents want to be a part of their HOA election process, it can be very time-consuming to review all of the amendments, issues and candidates on every ballot. Every homeowner needs to have time to review any and all election communications and voting instructions.
As many owners in mountain communities don't live in their units year round, boards of mountain communities rely on electronic communication to increase participation by non-resident board members as well as owners.
Empowering homeowners to vote on HOA issues and candidates is one way to affect change in a homeowners association. However, there are occasionally issues during HOA elections, and the voting process can be time-consuming for residents and officials.
Homeowner associations are designed to be representative democracies governed by a board of directors elected by the members. Electing directors to the board that can thoughtfully govern is extremely important. To accomplish this, elections must be carefully planned, not hatched at the last minute. Here are important components of a successful election process.
§514B-123 Association meetings; voting; proxies.
... A unit owner may vote by mail or electronic transmission through a duly executed proxy.
§414D-104.5 Action by ballot
(b) A ballot shall:
(1) Be either in written form or in the form of an electronic transmission;
58-4614. Same; unit owner voting procedures. (a) Unless prohibited or limited by the declaration or bylaws, unit owners may vote at a meeting in person, by secret ballot, by absentee ballot pursuant to subsection (b)(4), by a proxy pursuant to subsection (c), or, when a vote is conducted without a meeting, by electronic or paper ballot pursuant to subsection (d).
Sec. 47-252. Voting. Proxies. Ballots. (a) Unless prohibited or limited by the declaration or bylaws, unit owners may vote at a meeting in person, by a proxy pursuant to subsection (c) of this section or, when a vote is conducted without a meeting, by electronic or paper ballot pursuant to subsection (d) of this section.
Except as otherwise provided in the bylaws, the presence or participation, including voting and taking other action, at a meeting of members, or the expression of consent or dissent to corporate action, by a member by conference telephone or other electronic means, including, without limitation, the Internet......
The Washington Nonprofit Corporation Act allows association members to vote by electronic transmission (RCW 24.03.085) if voting in that manner is authorized by the association's bylaws. So if your association allows owners to vote via e-mail, so long as that is authorized by the bylaws, those votes are valid.
(c) If authorized by the statute under which the association is created, and to the extent not limited or prohibited by the articles of incorporation, bylaws, or declaration, the vote on any issue or issues may be taken by electronic means.............,