How Online Voting Works with the Enterprise Option

Opening up and maintaining a Vote HOA Now account is quick and convenient. Just sign-up, set-up and provide us with election details and electronic ballot information. Creating a successful online voting procedure has never been easier.

SIGN-UP

FOR A HOA ONLINE VOTING ACCOUNT

• Open an account with Vote HOA Now
  • Go to the “I Want This Service Page” and fill out the form
  • Rep from Vote HOA Now contacts you and assesses your needs
  • We create your account

SET-UP

YOUR ONLINE VOTING

• Provide us with information in an Excel or CSV format that includes homeowner:
  • Name
  • Property address
  • Unit or lot number
  • Account number
  • Mailing address
  • City, State and Zip
• Send postcard to homeowner asking them to sign up that includes:
  • PIN (provided by Vote HOA Now)
  • Their Account Number

Homeowner

• Go to web site with link provided and sign up. Enter:
  • PIN number
  • Account number
  • Email address
  • Chosen password

• Receive email confirming a successful signup and letting them know what to expect next.

ONLINE VOTING PROCESS

HOA Board or Management Company

• Email details of election to account rep at Vote HOA Now. Details include:
  • Number of votes needed to reach Quorum
  • Start date of vote
  • End date of vote
• Attach PDF of ballot measure to email

Homeowner

• Receive email notifying a ballot measure is available online and a link to access the electronic ballet
• Click on link to vote
  • Review electronic ballet
  • Vote (can vote only once)
  • Confirm vote
• Informed of ballot closing date

Vote HOA Now Keeps You Informed of Your Online Voting Process

• Daily email reminders sent to homeowners who have not yet voted
  (this applies only to those who have signed up for online voting)
• HOA Board Members able to login and see statistics for the current vote:
  • Number of votes to meet Quorum
  • Number of completed votes
  • Number of yes votes
  • Number of no votes
• When the ballot is closed and Quorum has been met, final tally of physical and electronic votes will be placed in a signed report and sent to HOA Board or Management Company. As an option, an email notifying homeowners of the vote results can be sent out as well.
• If Quorum has not been met, the HOA Board or Management Company may request the end date of the online vote extended. If this occurs, an email will be sent to homeowners who have not voted. As an option, an email may be sent to all homeowners informing them that the election has been extended.