How Online Voting Works with the Do it Yourself Option

Opening up and maintaining a Vote HOA Now account is quick and convenient. Just sign-up, upload your voters information, set-up your electronic ballot and election. Creating a successful online voting procedure has never been easier.

SIGN-UP

FOR A SELF SERVICE HOA ONLINE VOTING ACCOUNT

• Open an account with Vote HOA Now
  • Go to the “I Want This Service Page” and fill out the form
  • Select Do It Yourself
    
  • You will be contacted to verify your information

SET-UP

YOUR ONLINE VOTING

• Upload voter/homeowner file in CSV format that includes homeowner:
  • Email
  • Account number
• Upload your ballot (PDF)
• Setup your election/ballot parameters
  • Number of votes needed to reach Quorum
  • Start date of vote (ballot notice will be emailed one day before start date)
  • End date of vote

ONLINE VOTING PROCESS

Homeowner

• Receive email notifying a ballot measure is available online, their PIN,  and a link to access the electronic ballet
  • Email resent daily until they vote
• Go to link
  • Login using PIN
  • Review electronic ballet
  • Vote (can vote only once)
  • Confirm vote
• Informed of ballot closing date

Vote HOA Now Keeps You Informed of Your Online Voting Process

• Daily email reminders sent to homeowners who have not yet voted
• HOA Board Members able to login and see statistics for the current vote:
  • Number of votes to meet Quorum
  • Number of completed votes
  • Number of yes votes
  • Number of no votes
  • A detailed report listing account number, email, if they voted, how they voted.
• When the ballot is closed a final tally of electronic votes will be available for HOA Board or Management Company.