Vote HOA Now offers powerful and easy to use features that take the time, cost and complexity out of holding HOA elections.
HOA Online Voting Management Features
Vote HOA Now eliminates the time and headaches of paper based HOA elections, making it easy for election officials to set-up and manage every aspect of HOA voting online.
Online Voter Registration
Owner/Voter Managment - Import a spreadsheet of owner information, make changes by updating the spreadsheet and re-importing it.
Weight owner's votes by adding a weight column to your spreadsheet and putting their weight i.e. number of votes they get in that column.
Online HOA Ballot Builder
Online Ballot Builder — Add Candidate Elections and Issues (Amendments, Budget Approval, etc...) to a single ballot or separate ballots.
Issue Ballots — Issues are anything the community would vote yes or no on, there is also an optional choice to allow a voter to obstain from voting on an issue. There can be multiple issues on a single ballot.
Candidate Elections — Add candidates bios and pictures to the ballot, you may also include a PDF for additional information. Or keep it simple by just putting the candidate names on the ballot and using the PDF as a Voting Pamphlet with all of the bios in a single file.
Number of Openings - Set the number of open board positions and limit the number of candidates a voter can select from the ballot.
Write-in Candidates — Select this chekbox to include write-in spaces on the ballot.
Quorum Only Option — Use the Quorum Only option where allowed. This will add an option to the ballot that if selected will prevent voters from making any other choices on the ballot. You will be able to edit the text that will appear on the ballot for this option.
Proxy Options - Two main proxy options are available, non-directed and directed. Either of these options allow you to have one designated proxy recipient e.g. The Secretary of the Board and/or a write in proxy.
Vote Tabulation and Reporting Tools
Automatic Vote Tabulation — election results are tabulated in real-time — no error-prone manual processes.
Election Monitoring — enable authorized election officials to monitor election status and results online throughout the election.
Election Results — enable authorized election officials to login-in to gain election results including: the total number of yes and no votes on measures, the total number of votes for each candidate, a list of all homeowners who voted and how they voted. (for secret elections some data will be excluded).
Voting Result Screen - shows detailed information including how many votes each candidate and choice (for issues) has, total number of voters and much more.
CSV of Full Results - shows full information including; name, email address, time/date they voted, IP address of the computer they voted from and more. NOTE: For Secret Elections some data will be excluded from these reports.
Online HOA Voting Features
Vote HOA Now makes it fast and convenient for home owners to cast their ballots, helping HOA's reach quorum and increase participation.
Invite Owners to Vote — send email invitations to unregistered owners asking them to sign up and vote, message are composed by you and can include dynamic information such as their registration code and name.
24/7 Access to Online Ballot — enable registered voters to cast their ballot from anywhere they have internet access, from any device.
Electronic Voting Ballot — use the paperless, online ballot to read about ballot issues, candidates and vote online.
Voting Reminders — schedule and send registered voters, reminders to vote for anything they haven't voted on.
Confirmations — receive automatic confirmations online and via email when your vote is cast.
Proxies - this allows for the choice of a predetermined proxy and or write in proxy and is available for both directed and non-directed proxies.
Full service set-up and management of your elections Maybe you want 3rd party separation for your election or you just have better things to do with your time. We can setup your election, add your candidates, report on the status of the election and handle voter questions for you.
Voter Weighting If you have an owner that owns multiple properties or your votes are based on a percentage then you need voter weighting. With voter weighting we set the weight on an owner's registration code equal to the number of votes they get. If a company or individual owns 18 lots they only need to vote once rather than 18 times. This is automatically calculated and displayed in the Voting Results Screen available to election administrators.
Cumulative Voting With cumulative voting when you have an election with multiple open board positions voters have the ability to assign all of their votes to one or more candidates. For example if there are 5 open board positions a voter could assign all 5 votes to a single candidate or distribute any combination of the 5 votes to the candidates available on the ballot.
Election Auditing Want the results verified? We will examine the voting results to look for voting from duplicate IP addresses. It is possible to legitimately have duplicate IP's. In the event of duplicates we will look to see if the results are swayed in any particular direction and report our findings to the designated election official at the HOA or management company.
Setup quick polls to get feedback from your community, polling is anonymous and does not require registration.
Vote HOA Now provides online voting security features so HOA's can be confident their elections are accurate and free from tampering.
Secure Sockets Layer (SSL) - SSL is used to encrypt the connection between the voters web browser and the voting website.
Authentication — each voter's Internet address and when they voted is recorded. The system also prevents voters from casting multiple votes for the same ballot initiative.
Administrator access — enable authorized election officials and administrators secure access 24/7 to manage voters lists, upload ballots, get reports and monitor results.